Because it is an anonymous access link, anyone who receives the link will be able to open the content.
There will be no verification code when opening the content. This option allows you to share with an external user who has a valid email address. Allow sharing with all external users by using anonymous access links (not recommended) Entering the code will give access to the content. Once they click on the link in the email, they will be instructed to enter a verification code that has been sent in a subsequent email. Once they log in with their Microsoft account, they will gain access to the site.įor sharing documents, the user is not required to have a Microsoft account. If the user does not have a Microsoft account, they can create one at that point. When sharing sites, the user will be asked to log in with a Microsoft account. Once they click the link, their experience will differ depending on whether the invitation is for a site or document. The user will receive an email containing a link to the shared item. This option allows you to share with any external user via an email invitation. Allow external users who accept sharing invitations and sign-in as authenticated users If you want to enable external sharing on a new SharePoint Online site, please indicate which of the two options below you want in the “Notes” field of the request form that follows this section.
Site owners/admins and members can choose to share sites, lists, libraries, folders, documents, etc. External sharing is applied at the site level only. External Sharing with SharePoint OnlineĮxternal sharing is enabled in the UW Office 365 tenant, but off by default for new SharePoint Online sites.
The owner of a site can delete the site by following these directions. Deleting the site when it is no longer neededĪ SharePoint Online site may be deleted by UW-IT when the last UW employee or Shared UW NetID is removed as a site collection admin.Designating a new site owner when they depart UW.Email: Responding to requests from UW-IT regarding the site.Submitting requests for changes to the site to UW-IT.Managing content in the site according to UW records guidelines (or UW Medicine records guidelines, for UW Medicine employees).Note: refer to “Sites not connected to Microsoft 365 groups” for the correct directions.The owner of a SharePoint Online site is responsible for: Only UW faculty and staff can request a SharePoint Online site. If a SharePoint Online site no longer has a site collection admin, there is currently no process to allow us to transfer ownership and the site will fall into our deletion policy.Ĭlick here to request a SharePoint Online site Responsibilities of the owner of a SharePoint Online site This will allow another account to continue managing a SharePoint Online site if you should depart the UW. We highly recommend adding at least one other UW employee or Shared UW NetID to a SharePoint Online site as a site collection admin. SharePoint Online is tightly integrated with the Microsoft Office Suite, allowing files to be created and edited in SharePoint Online directly from Word, Excel, PowerPoint, and OneNote.Ĭlick here to watch a short video from Microsoft: “What is SharePoint Online?” Request a SharePoint Online Site
travel requests), knowledge management, and file management. research studies and other committees), business process automation (e.g. SharePoint Online is part of UW Office 365 and is a FERPA- and HIPAA-compatible web-based productivity, collaboration, and communication platform that is used by individuals and groups at UW to meet a range of needs such as department intranets, collaborative group work (e.g.